Paid Medical Leave Act

Information and resources for supervisors and HR professionals.

On Dec. 18, 2018, the governor signed into law the Michigan Paid Medical Leave Act (PMLA), requiring that certain employees start accruing paid leave to be used for sick and family sick time. While most MSU employees already earn more paid time off than required by the act, MSU does have a limited number of eligible employees who will start accruing paid time off. As a supervisor or HR administrator, you may have eligible employees. The following information and resources are meant to assist you in overseeing the appropriate use and tracking of this time.

Who is eligible

The new paid medical leave policy applies to non-union employees hired in a temporary capacity, including the following:

  • Service maintenance temps
  • Operating engineer temps
  • Skilled trades temps
  • Professional temps
  • Clerical technical temps
  • Extension Program Associate temps
  • A limited number of Annual Year (AN) academic staff (i.e. Visiting Scholars)
  • Nurse temps
  • Other non-union hourly temps

Employee types not listed above are likely already covered by the Support Staff Policy & Procedure for Sick Time.

As a supervisor or Unit Time Administrator, you will be responsible for determining whether your employee(s) are eligible for paid medical leave and notifying them of this benefit. Starting on March 29, you can pull the Paid Medical Leave Report in EBS; find instructions for pulling the report in EBS Help.

Tracking paid medical leave

Due to the short release time of the legislation, EBS will not be able to track an eligible employee's PMLA sick time quota balance for the March 29 launch. MSU HR will provide this at a later date and will communicate once it is available.

In the meantime, supervisors will be responsible for tracking eligible employees' quota balances outside EBS. You may use the following template (XLS) to assist you.

How much paid medical leave do eligible employees get?

New employees have a 90-day waiting period after they start employment before they can use the paid medical leave.

Paid medical leave will be available at the start of the fiscal year on July 1. If an eligible employee has already completed the 90-day waiting period by July 1, they will receive 40 hours of paid medical leave to use during the fiscal year (July 1 - June 30).

Employees who have completed the 90-day waiting period will be credited with leave on the following pro-rated basis:

90 Day Waiting Period Falls Within Hours Earned
July 1 - Dec. 31 40
Jan. 1 - March 31 20
April 1 - May 31 10
June 1 - June 30 0

What paid medical leave can be used for

It can be used for the employee or a family member 's mental or physical illness, injury or health condition; medical diagnosis, care or treatment or preventative medical care. It can also be used if the employee or a member of their family is a victim of domestic violence or sexual assault. Review the full policy on how employees can use the paid medical leave.

Informational Forums

If you were not able to attend one of the information forums or would like to review the information again, view a video of the forums here.

Questions

Contact MSU HR with further questions at 517-353-4434 or SolutionsCenter@hr.msu.edu.