Support Staff Policies & Procedures

Support Staff Policy & Procedure for Sick Time

Last Revised January 9, 2017

Policy

Applies to: 

  1. Regular University support staff working half-time or more.
  2. Temporary 1585 employees working half-time or more.
  3. Temporary CTU appointments extended beyond 180 days.
The University grants eligible employees paid time off due to sickness and/or disability.

Employees accrue sick leave credits on a regular schedule, which may be used as needed in order to provide payment for periods of absence due to sickness and/or disability.

Eligibility: Begins on date of hire or rehire.

Accrual schedule:

*In general, 4 hours of sick leave accrues twice a month, however, there are two months where 4 hours of sick leave accrues three times for a total of 12 hours for the month. For 2017, these months are April and September.

Usage requirements and approvals:

Amount of payment: Each hour paid to an employee shall be paid at the base rate of pay and shall not include shift premium or other premium payment.

Coordination with other types of pay or benefits:

  1. Employees must utilize any accrued sick leave credits, and optionally may thereafter use vacation credits, prior to being placed on an unpaid leave of absence due to illness/disability.
  2. The University, for cause, may direct an employee to go on sick leave.
  3. Employees may be required to obtain approval from their physician and/or the University Physician before returning to work.
  4. Workers' Compensation benefits will be supplemented by accrued sick leave credits as necessary to maintain the employee's total income at an amount equivalent to eight hours pay at the base rate of pay for each day of absence.
  5. University-designated holidays falling within an employee's paid sick leave will not be charged to sick leave.

Other provisions:

  1. An employee will not receive payment for unused sick leave when terminating, except when retiring (see charts below) (VARIES: APA or APSA employees who are laid off from the University and whose recall rights have expired may receive partial payment of unused sick leave credits).
  2. Full-time employees who do not meet the University's minimum retirement requirements but have at least five years but less than ten years of continuous service, and have attained 65 years of age at the time of separation, shall be paid for unused sick leave as of the effective date of separation, in accordance with charts below.
  3. Full-time employees who do not meet the University's minimum retirement requirements but have at least ten years continuous service, and have attained 65 years of age at the time of separation, shall be paid for unused sick leave as of the effective date of separation, in accordance with charts below.
Sick leave payoff/termination at 65 years of age or older
Union group 5 or more years 
but less than 10
10 or more years Up to and not to exceed 
number of hours
APA 50% unused 100% unused 1200 hours
AP Confidential 50% unused 100% unused 1400 hours
APSA 50% unused 100% unused 1400 hours
CTU 50% unused 100% unused 1200 hours
FOP (Non-Supervisory) 50% unused 100% unused 1000 hours
1585 50% unused 100% unused 800 hours
999 50% unused 100% unused 800 hours
324 50% unused 100% unused 800 hours
274 50% unused 100% unused 1200 hours
Nurses 50% unused 100% unused 1400 hours

 

 

Sick leave payoff at retirement* for full-time employees only
Union group 50% of unused sick leave up to 
but not to exceed number of hours
APA 1200 hours
AP Confidential 1400 hours
APSA 1400 hours
CTU 1200 hours
FOP (Non-Supervisory) 1200 hours
1585 1200 hours
999 1200 hours
324 1200 hours
274 1200 hours
Nurses 1400 hours

 

* Official University retirement means 15 years at age 62 or older, or 25 years at any age.

Procedure

Employee: Notifies supervisor of number of hours of sick time used. It is up to the discretion of the department administrator on how he/she wishes to authorize his/her employees.

Supervisor: Approve and record absence in EBS portal or through unit-level reporting procedures.

Refer questions to: MSU Human Resources Solutions Center (telephone 517-353-4434, SolutionsCenter@hr.msu.edu ).

Revision history:

 1/19/16- Changed months to April /October for 2016 extra sick time accrual months.

12/02/15 - Removal of FOP (Sergeants) union group from the sick leave payoff charts, revised sick time maximum accrual amounts for APA from 1200 to 1400 (effective 10/14/2015), replaced 12 hour accrual months information from 2015 to year 2016 information.

5/17/16 - Removed reference to Employee Self Service (ESS) portal.

7/12/16 - Added "Temporary CTU appointments extended beyond 180 days" under "Applies to".

1/9/16- Changed months to April/September for 2017 extra sick time accrual months.

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