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I-9 QUICK TIP GUIDE

Deadlines and Fines

Section 1 of the I-9 must be completed by the employee by the original date of hire.

Section 2 of the I-9 must be completed by the verifier, with the employee present (photocopies are NOT allowed), no later than three business days past the date of hire.

Fines associated with I-9s are doubling to a minimum of $216 per late I-9 or per error occurrence, and to a maximum of $2156 per late I-9 or per error occurrence.

Timeline

  1. Employee accepts offer for employment.

  2. Employee completes Section 1 of the I-9 no later than the date of hire. 

    Department must provide:

      1. MSU Employer code: 16628

      2. Date of Hire

      3. Location/Department

  3. Employee brings documents to verifier to complete Section 2.

  4. Employer completes Section 2 of the I-9 no later than 3 business days past the date of hire.

  5. If the employee's work authorization expires, the verifier should complete Section 3.

Review Section 1

Prior to completing Section 2, choose View and Print or Email Employee Receipt to review Section 1 for the following:

  • First and Last Name (in correct order)
  • Social Security Number, Date of Birth and Work Status are correct based on the employee documents presented
  • I-94 # and Alien Work Until Date is correct if applicable

MSU’s Remote Hire Process

For employees who are unable to come to campus to, the verifier must provide the employee with the date of the first day of employment and Remote Hire Instructions.

Supporting Documents

The table below shows the most common List A documents. View the complete List of acceptable documents for further information.

Most Common List A Documents by Status

Section 2 Supporting Documents Samples

F-1 Status
  • Passport
  • I‐94
  • Form I‐20

Passport: 
Issuing Authority (country)
Passport #
Passport Expiration Date (mm/dd/yyyy)
Passport key areas

I-94:
I-94 #
I-94 Admit Until Date (Document states ‘D/S’) 
I-94 # I-94 Admit Until Date(Document states ‘D/S’)

I-94 Admission number and expiration info

I‐20 F-1:
I-20 # (SEVIS ID)
I-20 Expiration date (Program End Date)
I‐20 F-1 I-20 # (SEVIS ID)

F1-CPT
  • Passport
  • I-94
  • I-20 (page 2)

Same as above

Same as above

I‐20 F-1-CPT:
I-20 #
I-20 Expiration date (Page 2 of I-20 End Date)

I‐20 F-1-CPT I-20 # I-20 Expiration date (Page 2 of I-20 End Date)
J-1 Status
  • Passport
  • I‐94
  • Form DS‐2019

Same as above

Same as above

DS‐2019: 
DS-2019/SEVIS #
DS-2019 Expiration Date (Box 3: Form Coverage Period To mm/dd/yyyy:)
DS‐2019:   DS-2019/SEVIS # DS-2019 Expiration Date (Box 3: Form Coverage Period To mm/dd/yyyy:)

H‐1B Status
  • Passport
  • I‐94 or
  • Form I‐797 (which contains I‐94 at the bottom left corner)

Passport:
Issuing Authority (country)
Passport #
Passport Expiration Date (mm/dd/yyyy) 
Passport Guide

I-94:
I-94 #
I-94 Admit Until Date

I-94 Admit mumber with admit Until date

I‐797 (Issued for specific employment and department at UNR):
I-94 #
I-94 Admit Until Date

I‐797 (Issued for specific employment and department at UNR) wiht I-94 admit until date

F1-OPT (C03B)
J‐2 (C05)
Status
Adjustment Permanent Residency (C09)

  • Employment Authorization  Document

Form I-766 - Employment Authorization: Document that contains photo: 
Document # (Card#)
Expiration Date (Card Expires mm/dd/yyyy)
Alien # (USCIS#)

Employment Authorization Document
Lawful Permanent Resident
  • Permanent Resident Card  Form
    I-551

Form I-551:
Alien # (USCIS# or A#)
Expiration Date (Card Expires mm/dd/yyyy)
Document #

Permanent Resident Card - front


Note: An Annotated Social Security Card CANNOT be used as a supporting document for the Form I-9.
Annotated Social Security Card

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