Academic Hourly On-Call

Similar to the existing project pay option, academic hourly on-call appointments/reappointments are provided for individuals (with employee status) appointed on a short-term, fixed-term basis for non-credit academic activities. The hourly on-call option may be used under these circumstances where the number of hours worked per week may vary, as opposed to a project pay option, which is utilized when pay and services may vary. If an individual is to be appointed for a credit course, an on-call appointment may not be used; instead, the regular academic hiring procedures are required. Please see the Academic Hiring Procedure and Waiver of Academic Hiring Procedure for regular hiring procedures.

Below are some additional requirements when utilizing the academic hourly on-call option:

  • An hourly rate will be required when requesting this option through the faculty and academic staff hiring forms in EBS.

  • Individuals appointed into the hourly on-call position will require weekly hours to be entered in the EBS Time and Attendance system that reflect the actual hours worked by the individual on a given day. Entry can be completed by a designated supervisor, time entry specialist or time administrator.

  • Submitted hours will require approval from the organizational unit's time administrator.

  • Any hours exceeding 40 in a work week will be automatically calculated as overtime (time and a half).

  • Individuals may not hold a regular salaried position and an academic hourly on-call position at the same time, due to system calculation rules.

  • Departments wishing to employee an individual both as regular salary and on-call would be required to appoint the individual as regular salary and project pay, as opposed to hourly on-call. Departments wishing to retroactively change an individual from project pay to hourly on-call will be required to complete a change of status form and submit it to Human Resources. Retroactive changes can only be made effective 01/01/2014 at the earliest.