Support Staff Policies & Procedures

Support Staff Policy & Procedure for Workers' Compensation

(Revised 10/15)

Policy

Applies to: All persons with whom the University maintains an employer-employee relationship, as determined by MSU Human Resources Workers' Compensation.

The University pays Workers' Compensation benefits to employees who suffer an illness or injury arising out of and in the course of their employment, in accordance with the Michigan Workers' Compensation Act.

The University also pays an Accident Time benefit, to eligible employees, which is not required by law.

Definitions: 
Workers' Compensation

Determination of eligibility:

Procedure

General procedure: 

Employee: Employees who suffer a work-related illness/injury should immediately report the injury to the supervisor.

Supervisor:

  1. Supervisors are to immediately call an ambulance (9-1-1) if the illness/injury is a critical emergency. The ambulance driver will transport the individual to the nearest medical facility available for treatment.
  2. When the illness/injury is not critical, the supervisor is to complete the Authorization to Invoice MSU and direct the employee to the medical facility indicated on the Authorization.
    • Effective October 1, 2015 the primary medical provider designated by MSU Human Resources Workers' Compensation is Lansing Urgent Care. Lansing Urgent Care's hours of operation for their Clippert location is 24 hours/day. All other locations are 9 am to 9 pm Monday through Saturday, and 9 am to 6 pm on Sunday. Sparrow Hospital Emergency Room should be used for critical emergencies.
    • If an injury or illness involves the following and/or the employee is treated at Sparrow, the employee must follow up at Lansing Urgent Care:
      • hepatitis, AIDS, human blood, or bodily fluids exposure,
      • work with a respirator,
      • work around or with asbestos,
      • work with formaldehyde, ethylene oxide, hazardous waste,
      • work with pesticides or other chemicals, and/or
      • work with or around animals.
  3. For on-campus work-related injury cases when the illness/injury is not critical and the employee cannot drive him/herself to Lansing Urgent Care, Capitol Transport Cab Service may be called anytime  at 517-485-4400.
  4. Within 24 hours after a reported illness/injury, the injured worker is to complete the Report of Claimed Occupational Injury or Illness (Word | PDF). Copies must be distributed to the parties listed at the bottom of the form. Do not wait for medical reports before filling out this form.
  5. An Occupational Injury Restriction Report, with or without restrictions, must be provided by the employee to his/her immediate supervisor. An employee capable of performing the essential functions of his/her job will be returned to work. An employee requesting reasonable accommodation of his/her position will also be returned to work upon accommodation.
  6. Out-of-town supervisors should send employees with injuries to the nearest medical facility that has the capability of treating the injury. An Authorization to Invoice MSU for employees not in the Lansing area should be completed and sent with the injured individual.

Employing Department:

When an employee will be absent from work beyond the date of the reported work-related illness/injury, the department submits an Injury Absence Report to MSU Human Resources. This form is used in place of the regular time report. If an employee has worked for only one hour on the date of reported illness/ injury, he/she should be paid as if he/she were working that day. When an individual is scheduled for overtime on the date of reported illness/injury, he/she must be paid as though the overtime was worked. Payment for paid time is not to be deducted from sick leave, vacation or personal leave accruals. The Injury Absence Report must be received by MSU Human Resources by 5:00 p.m. Monday following each week the employee is absent. All necessary forms for processing a Workers' Compensation claim are obtainable from the MSU Human Resources website.

When an employee on layoff or leave of absence (including illness and/or disability leaves due to Workers' Compensation) accepts a work assignment (half-time or greater), the original ending date of the leave may be extended by the number of days employed. The employee's record will indicate both the leave of absence or layoff status (primary) and the temporary employment status (multi-assignment).

Refer questions to: MSU Human Resources (telephone 517-353-4434 or e-mail solutionscenter@hr.msu.edu)

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