Support Staff Policy & Procedure for Staff Recognition: Service, Retirement, Distinguished Staff

Support Staff Policies & Procedures

Support Staff Policy & Procedure for Staff Recognition: Service, Retirement, Distinguished Staff

2/22/19

Policy

Applies to: All support staff with 15+ years of service.

The University honors University support staff members starting at 15 years of service; retirees; and Jack Breslin Distinguished Staff Award recipients at a ceremony where awards and certificates are presented by University officials.

Eligibility for service recognition is based upon the employee's retirement eligibility date. Recipients of the Jack Breslin Distinguished Staff awards are nominated and then selected by the Distinguished Staff Award selection committee which is made up of University employees.

One recognition ceremony is held each year. The date of the event varies depending upon availability of speakers and facilities. The following are invited to attend the ceremony: the awardee, retiree and spouse/OEI or guest; the supervisor of the Distinguished Staff awardee; and appropriate University officers and administrators.

Procedure

Verification of eligibility:
MSU Human Resources:

Prepares a list of staff members eligible for an award.
Sends a list of names to the appropriate department to be checked for accuracy.
Provides administrative support to Jack Breslin Distinguished Staff Awards selection committee.

Department:

For service awards - verifies accuracy, corrects list and notifies MSU Human Resources of corrections.
For the Jack Breslin Distinguished Staff Award - may nominate outstanding employees. (NOTE: Peer nominations are encouraged.)

Awards selection:

For service awards - employee selects from a brochure provided by awards company.
For the Jack Breslin Distinguished Staff Award - an award is selected by the Jack Breslin Distinguished Staff Awards Committee and a $2,500 (pre-tax) check is provided by MSU Development Office.

Invitations:
MSU Human Resources: Sends electronic invitations to attend the ceremony to awardees, retirees and University administrators.

Awardee: Informs MSU Human Resources whether they will attend and identifies the name of spouse/OEI or guest.

Ceremony:

MSU Human Resources:

Awards are mailed directly to the awardees after they make their selection from the O.C. Tanner website.
Pictures are taken of awardees and retirees at the event, and a copy is provided to the employee at no charge.

Refer questions to MSU Human Resources (telephone 517-884-0141, email)

2/22/19 - Updated information on how awards are sent; updated reference to the Jack Breslin Distinguished Staff Award.

7/12/16 - Updated contact information for awards

3/24/14 - Updated distribution method of awards (mailed) and invitation method (paper to electronic)

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