Faculty Handbook

Termination/Separation Checklist

The termination checklist, available online, describes numerous actions to be taken when an employee terminates, including:

• MSU Human Resources will send a communication concerning rights and benefits to the terminating employee.
• The employee is to return all University equipment and property, including:

• Electronic records, including University data files, electronic documents, and records stored on personal PC or in personal server file spaces, and University-owned/licensed software that is contained on a home computer
• Computers, laptops, cellular telephones, pagers, and library books
• Records, files, research, and data notebooks
• Credit, procurement, and calling cards
• Petty cash fund

• The employee is to settle any outstanding accounts, including:

• Charges owed to the department or other departments (e.g., library, parking)
• Reimbursement owed to the employee (e.g., travel expenses)

• If the employee is responsible for any chemicals, biological materials, biohazardous materials, and/or any radiological materials, he/she must provide evidence of consultation with Environmental Health and Safety (EHS) to the supervisor regarding its disposition.
• On the last working day, the employee is to:

• Return all University keys
• Vacate his/her office after removing all personal items
• Return parking decal(s), validators, and gate card
• Return University uniforms
• Return identification card(s)
• Provide forwarding address to department