Academic Hiring Manual

3.3 Waiver for Fixed Term Positions

If using a waiver reason numbered 13 through 18, e-mail the Associate Provost and Associate Vice President for Academic Human Resources and the Director of I3 and Senior Advisor to the President to obtain approval for the waiver before offering the position. Specify the waiver reason and explain how the proposed hire satisfies the criteria for the waiver.

Chairperson submits CHR Academic Position Request.  Once approved, Chairperson submits the appropriate academic hiring form and materials listed below to the Dean. Approved materials are forwarded sequentially to the Dean, Human Resources, and the Provost. If the candidate accepts, and any conditions listed on the Exposure to Health Risks / Physical Demands Form apply to the position, the form must be filled out and sent to the applicable office as soon as a candidate accepts. The department/school must schedule an appointment for evaluation before the employee begins work.

NEW FIXED TERM APPOINTMENT WITH PAY 
All -- Appointment form (or other appropriate academic hiring form)
All -- Fixed Term Faculty/Academic Staff Appoint/Reappoint Memorandum form 
All - Final results of criminal background check and/or degree verification
Appl -- Multiple Appointment Memorandum form 
Appl -- Conflict of Interest in Employment 
Spec -- Specialist Position Description form 
Cntr -- Copy of Contract (Fixed Term Faculty/Academic Staff Appointment/Reappointment Memorandum is not needed if employee is on contract) 
All -- Form I-9, Employment Eligibility Verification form

FIXED TERM REAPPOINTMENT WITH PAY 
All -- Reappointment Form
All -- Fixed Term Faculty/Academic Staff Appoint/Reappoint Memorandum form 
Appl -- Conflict of Interest in Employment 
Cntr -- Copy of Contract (Fixed Term Faculty/Academic Staff Appointment/Reappointment Memorandum is not needed if employee is on contract)
Appl - Specialist Position Description (if new position or duties have changed)
Appl -- Form I-9, Employment Eligibility Verification form

NEW ON-CALL 
All -- Appointment form
Appl -- Conflict of Interest in Employment 
Spec -- Specialist Position Description form 
All -- Form I-9, Employment Eligibility Verification form

ON-CALL REAPPOINTMENT 
All -- Reappointment Form
Appl -- Conflict of Interest in Employment 
Appl -- Form I-9, Employment Eligibility Verification form

NEW NO-PAY (e.g., adjunct, clinical) 
All -- Appointment form
RA -- Evidence of terminal degree (copy of diploma, transcript, letter from dean of graduate school or equivalent person) 
Spec -- Specialist Position Description form 
Appl -- Conflict of Interest in Employment

NO-PAY REAPPOINTMENT 
All -- Reappointment Form

POSTDOCTORAL FELLOW APPOINTMENT 
All -- Appointment form
PD -- Evidence of terminal degree (copy of diploma)

POSTDOCTORAL FELLOW REAPPOINTMENT 
All -- Reappointment Form 

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