Academic Hiring Manual

2.6 Summary of Required Approvals

• Chairperson and Dean determine the need for and characteristics of a position.
• Chairperson conducts an affirmative action session with the search committee.
• Chairperson approves and submits the CHR Approved Academic Position Request including the position advertisement.
• Chairperson approves and submits the Academic Hiring Availability Data & Recruitment form with the CHR Approved Academic Position Request.
• Dean and Provost approve the CHR Approved Academic Position Request.
• Dean and The Office of Inclusion and Intercultural Initiatives (OIII) approve the composition of the search committee and the search plan.
• Search committee advertises the position and recruits a diverse pool of applicants.
• Chairperson and Dean approve the pool of applicants.
• Search committee screens the applicants and submits a list of final (on-campus interview) candidates to the Chairperson.
• Chairperson and Dean approve the list of final candidates via signature on the Academic Final Interview List Approval Form.
• OIII approves the list of final candidates via electronic workflow in PageUp.
• Search committee interviews final candidates and submits evaluations of final candidates and a final recommendation to the Chairperson.
• Search committee gives documentation for the search to the Chairperson.
• Chairperson determines terms of appointment and gives final recommendation to Dean.
• Dean approves final selection and terms of appointment.
• Chairperson writes letter of offer.
• If conditions listed on the Exposure to Health Risks/Physical Demands form apply to the position, the form is completed and sent to the applicable office, and an appointment is scheduled to permit evaluation before the employee begins work.
• Chairperson and Dean approve the Appointment form and forward it with required attachments to Human Resources.
• Provost/President/Board of Trustees approve the appointment.
• Director/Senior Advisor for OIII reviews the final list of candidates denoted in PageUp and search committee report and prepares an annual report for the Provost, with a copy for the Dean.
• Department keeps the documentation for the search for three years after date of appointment.

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