Academic Hiring Manual

University Approved Academic Titles

Also see University Approved Academic Position/Ranks.

Emeritus or acting designations can be used with any title when appropriate.

EEO code identifies a level of administrative responsibility which is used for federal reporting purposes.

10 = executive management level administrative positions, 
20 = the next administrative level down, i.e. management 
30 = positions which are not considered administrative for reporting purposes.

EEO Code

Title

Comment

 

 

Executive Management

10

President

 

10

Secretary of board

Secretary of the Board of Trustees

10

Spec Adv to Pres

Special Advisor to the President

10

Exec vice president

Executive Vice President

10

Sr asc vice president

Senior Associate Vice President

10

Asc vice president

Associate Vice President

10

Ast vice president

Assistant Vice President

10

Ast to vice pres

Assistant to the Vice President

10

General counsel

General Counsel

10

Deputy genl counsel

Deputy General Counsel

10

Asc genl counsel

Associate General Counsel

10

Ast genl counsel

Assistant General Counsel

10

Provost

 

10

Sr advisor to the provost and exec vice president

Senior Advisor to the Provost and Executive Vice President

10

Sr Asc Provost

Senior Associate Provost

10

Asc provost

Associate Provost

10

Ast provost

Assistant Provost

10

Administrator

 

10

Controller

 

10

Univ Registrar

University Registrar

10

Univ architect

University Architect

10

Univ engineer

University Engineer

10

Exec mgmt director

Executive Management Director

10

Exec mgmt asc dir

Executive Management Associate Director

10

Exec mgmt manager

Executive Management Manager

10

Chief Inves Offr

Chief Investment Officer

10

Sr Inst Eq Coord

Senior Institutional Equity Coordinator

10

Title Ix Coord

 Title IX Coordinator

 

 

Management

20

Dean

 

20

Senior asc dean

Senior Associate Dean

20

Associate dean

  • General Position Statement

The Associate Dean provides administrative support to a dean who is the chief executive officer of an academic unit engaged in instruction, research, and outreach/engagement or a major unit engaged in a programmatic aspect of the campus/university mission.  The Associate Dean exercises independent judgment, and handles a highly diversified mixture of responsibilities in one or several specialized areas and may represent or assume authority for the unit in the absence of the dean.

Associate Deans should have a faculty role, with an appointment in the tenure system or the Health Programs (HP) appointment system.

Based on a review of the functions to be performed and the qualifications, skills, and abilities of the individual, an exception on an individual case basis may be requested.

Units may have more restrictive requirements.

  • Reporting Relationship

Associate Deans report to a Senior Associate Dean or the Dean

•Typical Responsibilities

1.   Administrative affairs, such as planning, evaluating, formulating, and implementing policy for allocation and utilization of resources; responsibility for facilities and space utilization, administering activities for recruiting and hiring faculty and staff; formulating fiscal policies, developing procedures and systems for budget review and expenditure control; advising and working with department or unit heads to establish and implement policies and procedures relating to the unit/campus/university; serving on campus-wide committees.

2.   External affairs, such as coordinating and strengthening relationships with corporations, foundations, federal and state funding agencies, alumni, parents, the media, and the general public; acquiring external funds for facilities and major equipment; developing agreements with external institutions relating to academic and research programs.

3.   Research and academic affairs, such as conceptualizing and developing long range and strategic plans; developing and evaluating the curriculum, overseeing accreditation and certification requirements; stimulating research; supervising collaborative education or research programs. May teach and/or pursue independent scholarly research.

4.    Student affairs, such as coordinating recruitment, admission and retention programs, overseeing student support services, and student life programs.

This statement is an adaptation of the "Standard Title:  Associate Dean" from the University of Illinois/Urbana-Champaign

20

Assistant dean

General Position Statement

The Assistant Dean provides administrative support to a dean or associate dean, and may direct the operations of an office or program within the unit. The Assistant Dean may be responsible for a wide range of support services or may focus on a specialized area. The Assistant Dean provides leadership and exercises independent judgment.

Assistant Deans should have an appointment as a faculty member or as an academic specialist with a terminal degree that would permit appointment as a faculty member.

Based on a review of the functions to be performed and the qualifications, skills, and abilities of the individual, an exception on an individual case basis may be requested.

Units may have more restrictive requirements.

 Reporting Relationship

Assistant Deans report to an Associate Dean or the Dean

Typical Responsibilities

1.   Administrative affairs, such as assisting in general administrative planning and resource allocation; providing administrative assistance to the dean; overseeing financial and business services, financial management, budget preparation, control of funds; overseeing personnel, space, and equipment management and operational policies and procedures; developing annual and ad hoc reports, maintaining databases, and providing expertise, analysis, and interpretation of studies and data to develop and establish policy; representing the office on standing or selected ad hoc committees.

2.   Academic affairs, such as implementing academic policy; overseeing the curriculum; assisting with accreditation review documentation; coordinating with other units; managing course catalogs, timetables, examination schedules; preparing program proposals; providing leadership for continuing education programs, workshops, seminars. May teach and pursue independent scholarly research.

3.   Research activities, such as overseeing contracts and grants review, negotiation and approval; coordinating interdisciplinary research programs; integrating research programs with academic programs.

4.   Student affairs, such as monitoring student progress, enforcing academic standards, reviewing petitions, and appeals; providing academic counseling and remedial programs; overseeing placement programs for residencies, fellowships, and internships with affiliated institutions; directing career placement and graduate placement services; acting as advocate for student concerns and needs with the faculty and administration.


5.   External affairs and development, such as acting as liaison with outside agencies and industry; developing outreach efforts, special projects, conferences; preparing brochures and publications representing the academic unit; responsibility for alumni relations and annual fund raising efforts.

This statement is an adaptation of the "Standard Title:  Assistant Dean" from the University of Illinois/Urbana-Champaign

20

Senior adv to dean

Senior Advisor to the Dean

20

Director

There is also a Director title in the "other" section below

20

Co-Director

There is also a Co-Director title in the "other" section below

20

Chairperson

 

20

Chief

Chief of Staff, Chief Operating Officer

20

Division Director

 

20

Senior Advisor

 

20

Univ Physician

 

20

Intellec Integrity

University Intellectual Integrity Officer

20

Univ Attending Vet

University Attending Veterinarian

 

 

Neither Executive Management nor Management Level

30

Sr asc to dean

Senior Associate to the Dean

30

Ast to dean

Assistant to the Dean

30

Associate director

 

30

Assistant director

 

30

Ast to director

Assistant to the Director

30

Asc chairperson

Associate Chairperson

30

Ast chairperson

Assistant Chairperson

30

Ast to chairperson

Assistant to the Chairperson

30

Co-director

 

30

Director

 

30

Manager

 

30

Associate manager

 

30

Assistant manager

 

30

Faculty griev off

Faculty Grievance Official

30

Ombudsperson

 

30

Asc Ombudsperson

Associate Ombudsperson

30

Ast Ombudsperson

Assistant Ombudsperson

30

Sec for acad gov

Secretary for Academic Governance

30

Chair ctte/bd/othr

Chairperson of Committee/Board/Other


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