My Team

Managers have the ability to view and change personnel data for direct reports (subordinates) and indirect reports (direct reports you manage as a substitute supervisor).

my team 

Direct/indirect reports display.  Direct reports display first in alphabetic order by last name followed by indirect reports.  Supervisor field displays name of the supervisor.

Search

The ability to search for specific work items or groups of work items is also available near the top of the left pane.  Users can search for any data element that exists within the work item by typing the specific criteria in the search field.

search

Sort, Filter, Group

Located across the bottom left of the screen contains the following options:

  1. Sort – ascending or descending by Employee Last Name, Manager Name, Employee Type
  2. Filter – by Manager, Employee Name, Employee Type, Position Description
  3. Group – by Ascending or Descending and by Manager Name, Employee Name,Employee Type

sort group filter

Master Record View

When an employee is selected the detail record view displays Organizational Assignment details.

master record view  

time quota Select Time/Quota to display vacation, sick, family sick, personal and vacation service months.

 

salary data Select Salary Data to display pay level, employee percentage, annual salary, FTE annual salary, and hourly rate.

 

monitoring of tasks Select Monitoring of Tasks to display tasks for Reviews, date of task, reminder date.

 

emergency contact Select Emergency Contact to display Emergency contact details.

 

contact information Select Contact Information to display MSUnetID and MSU E-mail.

 

qualifications Select Qualifications to display Employee Number, and Qualification name, rating and scale count.

Maintain

The Maintain button in the lower right corner of the screen provides the ability to Maintain contact information, Record time data, and Approve time data. 

Maintain Contact Information

Choose Maintain Contact Information to add additional contact information for a direct/indirect report and maintain an employee’s emergency contact.  The maintenance action will open in a new window.  When done reviewing results or making changes, close the window to return to the EBS Portal.

maintain

Additional Contact Information

Click the Add button to add any of the following:

  • Device Email
  • Other Email
  • Personal Digital Assistant (PDA)
  • Digital Pager
  • Voice Pager
  • Course Web Address
  • Business Web Address
  • Personal Web Address
  • Research Web Address
  • Radio Number
  • Cell phone
  • Email for Dematerialized Communication
  • Other Business E-Mail
  • Work Pager

 add

Emergency Contact

Click the Add button to add an emergency contact if none exist.

Click the edit button to change an existing emergency contact.

emergency contact  
Record Time Data

Those that do not have quotas will not have the link in their Maintain menu (i.e. students) since the link from My Team is only for entry of absences.

The Record Time Data application will open in a new window.  When done reviewing results or making changes, close the window to return to the EBS Portal.

Enter Time for Hourly Employees

1.       Click Personnel Assignment.

2.       Click Worklist.

record time data

3.       Select a permissible account.

4.       Click Import.

import from work list 
5.       Select the Absence Type.

6.       Enter the number of hours in the cell for the correct date.  Repeat for any additional absence types.

7.       Click Save.

record time data

Enter Time for Salary and CT Employees

  1. Click Personnel Assignment.
  2. Select the Absence Type.
  3. Enter the number of hours in the cell for the correct date.  Repeat for any additional absence types.
  4. Click Save.

record time data 

Approve/Reject Time Data

The Approve Time Data application will open in a new window.  When done reviewing results or making changes, close the window to return to the EBS Portal.

approve employee time

  1. Click Approve or Reject.