MSU Human Resources >> Ebshelp >> Hrformscostredistributions >> Reason Codes for Change in Pay


Reason Codes for Change in Pay

This reference guide is intended to provide you with an easy to use informational resource to help decide which reason code is appropriate for an employee’s change in pay.

Employee Eligibility by Reason Code

B2 Change in Leave Pay

Everyone

B3 Equity Adjustment

Code Description
AP Professionals
APSA Professional Supervisory
CT Clerical Technical
FAS Faculty/Academic Staff
FED Federal – Faculty/Academic Staff
NURS Nurses

B5 Job Rate

Code Description
1585 Service Maintenance

B6 Market

Code Description
FAS Faculty/Academic Staff
FED Federal – Faculty/Academic Staff

B7 Merit

Code Description
274 Stage Managers
AP Professionals
APSA Professional Supervisory
ASRA Residence Life Staff
CT Clerical Technical
FAS Faculty/Academic Staff
FED Federal – Faculty/Academic Staff
NURS Nurses

BA Increase/Add Administrative Increment

Code Description
FAS Faculty/Academic Staff
FED Federal – Faculty/Academic Staff

BB Salary/Wage Decrease

 Everyone

BC Special Increase

Code Description
AP Professionals
APSA Professional Supervisory
ASRA Residence Life Staff
CT Clerical Technical
EXPA Extension Program Associates
FAS Faculty/Academic Staff
FED Federal – Faculty/Academic Staff
NURS Nurses

BD Step Increase

Code Description
547 Operating Engineers
999 Skilled Trades
FOP CCLP-Police
FOPK APSA-Police Sergeants

BE Special Increase Retention

Code Description
AP Professionals
APSA Professional Supervisory
FAS Faculty/Academic Staff
FED Federal – Faculty/Academic Staff
NURS Nurses

BG Education

Code Description
FAS Faculty/Academic Staff
FED Federal – Faculty/Academic Staff
FOP CCLP-Police
FOPK APSA-Police Sergeants

BH Salary/Wage Increase – Other

Everyone

BJ Remove/Decrease Administrative Increment

Code Description
FAS Faculty/Academic Staff
FED Federal – Faculty/Academic Staff

BK Promotion

Code Description
FAS Faculty/Academic Staff
FED Federal – Faculty/Academic Staff

BL FLSA Adjustment

Code Description
274 Stage Managers
AP Professionals
APSA Professional Supervisory
ASRA Residence Life Staff
EXPA Extension Program Associates
FAS Faculty/Academic Staff
FED Federal – Faculty/Academic Staff
NURS Nurses

BM College Market

Code Description
FAS Faculty/Academic Staff
FED Federal - Faculty/Academic Staff

BN Provost Market

Code Description
FAS Faculty/Academic Staff
FED Federal - Faculty/Academic Staff

All Employee/Reason Code Matrix, Part 1

274 547 999 1585 AP APSA ASRA CT
BH BH BH BH BH BH BH BH
BB BB BB BB BB BB BB BB
B2 B2 B2 B2 B2 B2 B2 B2
B7 BD BD B5 B3 B3 B7 B3
BL       B7 B7 BC B7
        BC BC BL BC
        BE BE    
        BL BL    

All Employee/Reason Code Matrix, Part 2

EXPA FAS FED CCLP FOPK GRAS NURS OTEE
BH BH BH BH BH BH BH BH
BB BB BB BB BB BB BB BB
B2 B2 B2 B2 B2 B2 B2  
BL B3 B3 BD BD   B3  
  B6 B6 BG BG   B7  
  B7 B7       BC  
  BA BA       BE  
  BC BC       BL  
  BE BE          
  BJ BJ          
  BG BG          
  BK BK          
  BL BL          
  BM BM          
  BN BN          

 Explanation Notes for Reason Codes

  • The system will provide a “hard stop” warning and explanation of which section needs a comment.
  • If the reason code BH (Salary/Wage Increase-Other) is used, you must include a comment in the Other Comment for Salary Change section.
  • If reason code B7 is used, a comment is required if new rate is 5% greater than original rate.
  • Reason codes BA (Add Salary Admin Increment), B3 (Equity adjustment), BC (Special Increase), BG (Education), BH (Salary, Wage Increase-Other), BJ (Change/Remove Salary Admin Inc) always require comments.
  • A comment is required in “Salary Reduction” section anytime there is a decrease in salary, BB (Salary/Wage Decrease).  

Attachments Required for Reason Codes

  • The system will provide a “hard stop” warning if an attachment is required.
  • If reason code B3 (Equity Adjustment), B7 (Merit), BC (Special Increase), or BH (Salary/Wage Increase-Other) is used for Support Staff, an attachment will be required.
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