General Flexible Spending Accounts FAQs
You determine the amount you want to contribute for the plan year (January 1 - December 31). This amount is divided over each pay period and is deducted from your paycheck before taxes are calculated. When you incur an expense, use your Health FSA Debit Card or submit a request for reimbursement form and a receipt of services to MSU's FSA Plan Administrator. Only Health Care Spending Account enrollees have the option of using the Health FSA Debit Card reimbursement system.
The Flexible Spending Accounts (Dependent Care and Health) are provided as options for all eligible full-time (90%-100%) and part-time (50%-89.9%) executive management, faculty, academic and support staff. For more information about enrollment, please click Enrollment .
The program is effective the first day of the month following enrollment or changes. For example, an employee is hired 7/15 and enrolls in the Dependent Care FSA the same day. The program goes into effect 8/1. Only eligible expenses occurring 8/1 or after may be submitted for reimbursement.
These two accounts are separate plans with unique eligibility requirements. The Health FSA and Dependent Care FSA plans are available to all benefit eligible employees. If eligible, you may choose to enroll in both plans or just one.
For account information, you may call MSU's FSA Plan Administrator, WageWorks at 877-924-3967 or visit the WageWorks website .
Participation in FSA is completely voluntary. Annual open enrollment occurs in the fall. Once you have determined your election needs, you may enroll by accessing the EBS Portal . Enter your MSU NetID and password. Click on the "My Benefits" tab and then either the "Open Enrollment" or "New Hire" tile, depending on your status. Once you reach the enrollment screen, you can navigate to the FSA section of the enrollment process.
For enrollment assistance, you may contact MSU Human Resources at 517-353-4434 or toll-free at 800-353-4434. Employees that do not enroll by the enrollment deadline will not be eligible for the plans until the next calendar year unless they have a qualifying life event. You may begin, stop or change the amount of your spending account contribution if you have a qualifying life change event such as:
- Marriage or divorce
- Birth, adoption or legal guardianship of your child
- Death of a spouse or a dependent
- Change in your or your dependent's employment status
- Unpaid leave of absence
If you are on a leave of absence during the annual open enrollment period, you are eligible to enroll in a FSA program within 30 days of your return from leave. New employees must enroll within 30 days of their employment date. Flexible Spending Accounts become effective January 1 each year for those who enroll during Open Enrollment, and the first day of the month following sign-up as a new employee or as a result of a qualifying event.
For more information about enrollment click Enrollment .
If you terminate employment with MSU, your participation in this Plan will terminate on the last day you are actively at work unless you elect to continue your participation in accordance with the guidelines provided in the "COBRA continuation coverage" section. If you do not make payments as required under COBRA, it will be assumed that you elected to revoke your participation in this Plan.
Your participation in this Plan will also terminate if MSU decides to terminate this Plan, or if you voluntarily decide not to participate under the terms of this Plan, except as part of the annual Open Enrollment process.
For qualifying events such as death of an employee, termination or reduction in hours, bankruptcy or failure to return from leave under the FMLA, MSU has 30 days from the date of the qualifying event, or the date that you will lose coverage due to the qualifying event, in which to notify you, your spouse and your dependents, if they are eligible to receive benefits under this Plan, with separate, written options to continue coverage within 14 days of receiving notice of the qualifying event.
If you are on a PAID leave, your payments will continue to be withdrawn from your paycheck.
An UNPAID leave of absence is treated as an employment change in status.
Upon return from an UNPAID leave, you will automatically be re-enrolled into your Health FSA if you return within the same calendar year. The remainder of your election will be divided equally over the remaining calendar year pay periods. As a result of the re-enrollment you may submit eligible claims that you incurred during your absence.
Re-enrollment is not automatic if your return from an UNPAID leave is after 12/31. Any remaining balance will be forfeited. You may re-enroll in the Health FSA for the new year within 30 days of your return.
You are not eligible to participate in the dependent care FSA during a leave of absence or submit dependent care FSA claims incurred during your leave of absence.
To receive reimbursement from your WageWorks account, you can submit your claims in either of the following ways:
Online. Log in to your account at www.wageworks.com to file your claim electronically and upload your documentation.
EZ Receipts smartphone app. Use the app to take photos of receipts and upload.
For additional information visit www.wageworks.com.
Please note: For Dependent Care FSA, if your reimbursement request exceeds your account balance, you will be reimbursed up to the amount in your account. The remainder will be reimbursed to you when more funds are available in your account.
Once you enroll in a FSA, your participation must continue unchanged until the end of the plan (calendar) year unless you have a qualifying life event. Qualifying life events include marriage, divorce, death, birth/adoption, or a change in employment. However, the adjustment in your election must be consistent with the change in status (e.g., if your employment status is reduced then so would the amount of money you put into your account.) If you have a qualifying life event during the plan (calendar Jan-Dec) year, you may make changes to this benefit through the EBS Portal within 30 days of the life event.
Any changes to the FSA become effective the first day of the month following the change(s). Should you have questions on your status change, you may contact WageWorks at 877-924-3967 or MSU Human Resources at 517-353-4434 (toll-free 800-353-4434).