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Informal Rewards Letter Samples

Letters of Appreciation

Recognizing employees for a job well done can be as simple as taking a few minutes to write a letter of thanks. The keys to meaningful and effective written recognition are:

  • Be timely - when an employee has distinguished herself/himself in the performance of their duties, immediately take a moment to write a note or letter of appreciation.
  • Be specific - cite the particular details of the notable performance and emphasize the importance of the contribution in helping the department achieve its goals and mission.
    Provided below are some examples of thank you letters/notes that incorporate these key elements.


Dear (First Name):

I learned today that our department has been awarded the grant for Dr. Smith's research. I want to commend you for your outstanding effort in coordinating the preparation of the proposal that resulted in this award. The data that you gathered was thorough and concise, and was presented in a professional and easily understandable format. I believe your contribution significantly enhanced our prospects of receiving funding for this important research. You personify excellence and serve as a role model for others to emulate. Thank you again for helping us secure this important research project.

Sincerely,


Dear (First Name):

This morning I became aware of the events of this past weekend when we had the unfortunate failure of our network server. I want to thank you for spending many hours in the office on Saturday and Sunday in order to correct the problem so that our department could be fully functioning on Monday morning. I have been very impressed with your technical skill and dedication in the past, but your efforts this weekend were exemplary and serve as an important reminder of how fortunate we are to have you as a member of our team. Thank you for your dedication and commitment.

Sincerely,

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