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Sample Letters Requesting Access to Personnel Files

Sample letter requesting to see personnel file

Your address
Your telephone number

Date

Mr. John Doe
Personnel Manager
Doe Corporation
Corporation City, MI 12345

Dear Mr. Doe:

This is a request to review my personnel file made under the Bullard-Plawecki Employee Right-to-Know Act (Public Act No. 397 of 1978). My Social Security number is 139-34-2058, and I have worked at Doe Corporation since June 1975. I am an assistant to Division Manager Walter Maher in the Electronics Division of your Livingston branch, and my badge number is 54.

I understand that all personnel files are maintained in Corporation City, but I cannot take time off to review my file. Therefore, as provided by Section 3 of Public Act No. 397 of 1978, I request a review of my file at the Livingston branch of Doe Corporation at your earliest convenience.

Thank you.

Sincerely,

Your name

Sample letter requesting copy of personnel file

Your address
Your telephone number

Date

Mr. John Doe
Personnel Manager
Doe Corporation
Corporation City, MI 12345

Dear Mr. Doe:

This is a request for copy of my personnel file made under Section 4 of the Bullard-Plawecki Employee Right-to-Know Act (Public Act No. 397 of 1978). I am a former employee of Doe Corporation, having worked as assistant to Plant Manager, Harry McCann, at your Howell branch, Branch #32, from July 18, 1973, through August 29, 1976. My Social Security number is 139-34-2058.

I have since moved to Arizona and cannot return to Michigan to review my personnel file. Therefore, I am requesting that you mail me a copy of all information contained in my file.

I understand there is a fee for copying this information, which covers the cost of copying, and I will be happy to pay this amount upon receipt of my personnel file. If you require payment in advance, please let me know the amount as soon as possible.

Thank you.

Sincerely,

Your name

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