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Support Staff Longevity Policy & Procedure

Policy

Applies to: Regular APA and APSA, off-campus APs, nurses, FOP, resident advisors, Local 1585 hired prior to 8/19/96, Local 999 hired on or before 7/22/96, off-campus 1585 type and off-campus 999 type employees hired before 9/1/97 and Local 274 staff working half-time or more

A longevity pay plan to recognize long-term employment is provided after 6 years of continuous service with the University.

Definitions:

Longevity year: The 12-month period beginning October 1 of each year, and ending September 30.
Longevity date: The last date of hire will be used as the longevity date. If bridged, the longevity date will be adjusted if inactive service is 93 calendar days or more.

Eligibility:

Employees must have six years or more of continuous active service as of October 1 of the longevity year.
Employees who have periods of inactive service totaling 93 calendar days or more during a longevity year will not receive a payment that year and the longevity date will be adjusted for future years.
Employees who are on leave of absence for less than 93 calendar days during the longevity year will receive a full longevity payment.
Military leave of absence (extended tour) will not adjust the longevity date.

Retirement provision: Full-time employees who terminate prior to October 1 who are 65 years of age and meet the requirements for sick leave payoff, or who meet the minimum University retirement requirements, will receive a prorated longevity payment.

Termination provision: Employees who terminate and otherwise meet the eligibility requirements will receive a prorated payment at the time of termination.

Layoff provision: Employees who are not on the active payroll due to layoff, but who otherwise meet the eligibility criteria, will receive a longevity payment.

Payment plan:

Payment is scheduled annually for the first working day of December.
Payment is computed as a percentage of the employee's annual base rate of pay as of September 1 of the calendar year in which the longevity payment is made.
Base rate of pay shall not include overtime or premium pay.
Longevity pay shall not exceed the longevity pay schedule.

Payment schedule:

Years of Continuous Service	Annual Longevity Pay Percent of First $9,500 of Annual Wage
6 through 9 years	2%
10 through 13 years	3%
14 through 17 years	4%
18 through 21 years	5%
22 through 25 years	6%
26 or more years	8%

Three-quarter-time employees: percent (%) of first $7,125 of annual wage

Half-time employees: percent (%) of first $4,750 of annual wage

Procedure

Eligibility determination:
MSU Human Resources Systems Development and Support:

Determines employees eligible for longevity payment.
Prepares listing of amount to be paid and submits to Payroll Office.

Payment:
Payroll Office: Prepares longevity checks and distributes to employee's department on first working day in December.

Refer questions to: MSU Human Resources Records (telephone 517-353-4330, email records@hr.msu.edu).

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