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Emergency Situations Policy & Procedure (University Wide)

Policy

Applies to: All University employees

Emergency situations refer to severe weather, a long-term power outage, a fire, a tornado, man-made and natural disasters, or a declared "state of emergency" situation.

In the event of a major campus emergency, the University media coordinator, under the direction of the President of the University and the Director of Police Department, will disseminate warning information through the appropriate media.

In cases of prolonged emergency situations, the level of services appropriate to the functioning of the University and the needs and levels of employee involvement will be determined by the unit administration in order to protect the health and safety of human and animal life and the basic security of the University's physical plant and equipment.

Procedure

Unit administrators are responsible for developing specific emergency action plans for their building(s) within the guidelines provided by the Police Department and the Support Emergency Operations Plan - 1999.

Details of building emergency action plans must be provided for all personnel within the building. Plans should be reviewed and tested as needed. Emergency Guidelines posters are available for use in PDF format.

Unit administrators are responsible for determining the duration of emergency situations with the assistance of the Police Department.

Unit administrators and supervisors should determine whether work is available that employees can do, and if possible, keep them working.

Where continuing work would affect the health or safety of employees, the employee should be sent home and paid in accordance with the following provisions:

Full- and part-time regular employees:

  • Employees who report for work during these periods will receive pay for time worked in accordance with compensation policies, or provisions of Collective Bargaining Agreements.
  • Employees who do not report for work may elect to either take the time off without pay, or be paid by charging the time to personal or vacation leave accruals. (NOTE: CTU, 1585 and 999 employees are assured three hours pay once they report to work at the beginning of their shift. For example, if an employee reports to work at 8:00 a.m. and the power outage occurs at 9:00 a.m., the employee is to be paid to 11:00 a.m.)

Student employees:

  • Employees in this category who report for work will be paid for hours worked.
  • Employees who do not report for their scheduled work will not be paid.

During snow emergencies, employees who drive to work should enter the campus at any of the following four campus entrances:

  • Shaw Lane at Hagadorn
  • Shaw Lane at Harrison
  • Collingwood at Grand River
  • Mt. Hope at Farm Lane

Employees are requested to park in the parking ramps.

Refer questions on procedures to follow to: Emergency Management Coordinator, Department of Police and Public Safety (517-353-5361, e-mail).

Refer questions on time off procedures and pay for employees to: MSU Human Resources Employee Records (telephone 517-353-4330, e-mail).


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