Note: Whenever possible the AHRforms web application (pre-populated forms application) must be used to produce this form. This form is automatically produced in that application if applicable when an Appointment, Reappointment or Change of Status form is filled.
The Fixed-Term Faculty / Academic Staff Appointment / Reappointment Memorandum must be present when processing an Appointment/Reappointment for a fixed term appointee, and also when changing any of the employment characteristics which appear on the Memorandum by means of a Change of Status form.
Exceptions: The Memorandum is not necessary when processing a salary increase on a Change of Status, nor when appointing/reappointing a person on contract whose contract is attached. Faculty members appointed in the Health Programs Faculty Appointment System should use the HP Faculty Appointment/Reappointment Memorandum.
Name: Must match the name on the Appointment/Reappointment form.
Deans(s)/Director(s) of: Must match the colleges listed on the Appointment/Reappointment form. Type out the full college name or the 18 character common unit code abbreviation.
Position/rank and/or title of: Must match the position/rank(s) and title(s) as they appear on the Appointment/Reappointment or the Change of Status "To" column.
Department(s)/School(s)/unit(s) of: Must match the departments listed on the Appointment/Reappointment or the Change of Status "To" column. Type out the full department name or the 18 character common code abbreviation.
Annual salary rate of $: Must match the Annual Salary rate shown on the Appointment/Reappointment or the Change of Status "To" column.
(plus eligibility for annual salary increase ...): Leave this phrase as is if eligible for an annual salary increase. If not eligible draw a line or lines through the phrase to delete it.
Percent time: Must match the percent time shown on the Appointment/Reappointment or the Change of Status "To" column.
Annual/Academic Year: Must match the appointment basis shown on the Appointment/Reappointment or the Change of Status "To" column.
Percent Time for: Percents for the six areas listed must add to 100%. For specialists the percents must be consistent with the specialist function (as stated on the most recent Specialist Position Description).
MSU Code of Teaching Responsibility video: All departments/units were sent a copy of this video. If your copy of the video is damaged or lost, contact the Office of the Associate Provost and Associate Vice President for Academic Human Resources for a replacement copy (telephone 353-4851, or email zischke@msu.edu).
Unit administrator signature: Signature must be the name of a chairperson/director of one of the departments listed above with any initials written below. The signer must date her/his signature.
Employee signature: Signature must be the name of the employee and must be dated.
Routing: Follows the routing of the Appointment/Reappointment/Change of Status to which it is attached.