The AHRforms pre-populated web application must be used to produce the Summer Load and Salary form. This form must be used to appoint academic year (AY) faculty and academic staff if the faculty and academic staff member is to work outside the regular AY duty days (i.e., to work for some period of time during May 16 through August 15), regardless of the source of funds. (Contact Ms. Margaret Dionise at 884-0215 or dionise@hr.msu.edu if you do not have access.)
See the Summer Semester Appointment Procedures memorandum for further information.
Type of Action (check one):
Check Appointment if you are submitting an initial appointment.
Check Amendment if you are making a change to a previously submitted appointment, adding an account number to an already existing appointment or deleting an account number from an already existing appointment. (You must fill in the reason for the amendment.)
Check Cancellation if you are cancelling all previously submitted appointments. (You must fill in the reason for the cancellation.)
College/Department: List the department(s)/college(s) that fund the appointment, plus any additional department/college whose signature should be present on the form.
Summer School Funds: Use the area designated for Summer School Funds only if the employee is being paid on account number 11-4641. The dates for Summer A and B and the account number are pre-filled in this section.
If the employee is being paid on account number 11-4641, you must check one of the items concerning guarantee of appointment and faculty commitment. If you check "Appointment is not guaranteed if enrollment is less than", you must fill in the minimum enrollment number. If you check "Faculty member offered appointment must commit by", then you must fill in the date by which the faculty member must commit.
NSF Funds: If the employee is being paid on an NSF account, use the section labeled NSF.
Research and Other Funds: Everything else should go under Research and Other Funds.
From Date and To Date: The beginning of an appointment period cannot be earlier than 5/16 of the current year. The end of an appointment period cannot be later than 8/15 of the current year. In the Summer School Fund area of the form, the From Date and the To Date is pre-filled and will always appear whether there is a Summer A or B appointment or not.
Number of Months: This field is calculated and filled based on the dates that you enter into the From Date and To Date field. It will round to three decimal places.
Percent Effort: Enter the percent effort with up to two decimal places. For example 33, 33.3, and 33.33 are acceptable, 33.333 is not acceptable.
June 30 Salary: The June 30th full-time equivalent salary of the current year is pre-filled.
Guideline Calculation: This amount is calculated based on the number of months, percent effort and June 30 salary. This is an information field only, and cannot be changed.
Actual Pay: This is the amount that will actually be paid to the faculty/academic staff member. Enter the same amount as appears in the Guideline Calculation column, if you are following the University's guidelines for the amount to be paid. If you need to pay a different amount that has been agreed upon by both the unit and the faculty/academic staff member, enter the agreed upon amount in the Actual Pay column. The amount to be paid cannot be lower than minimum salary guidelines.
Note: If you make changes to the Number of Months or the % Effort, you may need to update the Actual Pay amount.
Account: This is the account number that is funding the pay. (For Summer A, B and C the account number is pre-filled with 11-4641 and will always appear on the form whether there is a Summer A, B or C appointment or not.)
Department/College: If the funding is from the 11-4641 account, type the 5-digit common unit code of the unit to which the Summer School account funding has been allocated. For all other funding accounts, the 5-digit common unit code of the unit to which the funding account has been assigned will be pre-filled.
Employee Signature: The faculty/academic staff member must sign the form if any payment is from the summer school account (11-4641).
Comments: Enter any additional information if necessary or desired; for example, the course information.