> Forms - Faculty/Academic Staff - General Information

Information about the Reappointment form

Note:  Whenever possible the AHRforms web application (pre-populated forms application) must be used to produce this form.

The Reappointment, Fixed-Term Faculty / Academic Staff is used to reappoint fixed term faculty and academic staff who have had a previous academic appointment that was effective September 1, 1990 or later.  The Reappointment form may be used regardless of breaks in employment.  It is also used for contract extensions when the base contract provides for such extensions.  (For on-call appointments see Hiring Procedure for Academic On-Call Appointments .)  

Name:  As recorded on the Social Security card, except type last name first with a comma after, and then the rest of the name.  The space allowed for a name in the faculty computer records system is limited to 18 characters including punctuation and spaces.

Social Security #:  Double check for accuracy.

Date:  Typing date.

Position #:  Previously assigned position # if the reappointment is in the same position as the previous appointment.  Otherwise, any number which is not attached to a filled position in the college can be used for the position.  Fill in the complete position number (the alpha college designation and the number).  The position # is not required on the Reappointment form.

Appointment Dates:

• Beginning Date:  List month, date, and year in that order.  AY appointments begin August 16 or January 1.  Since weekend days are ignored when calculating pay for a month, units should include weekend days at the beginning of the reappointment period when the previous appointment ended on a Friday and the work for the reappointment begins the following Monday.  I.e., there should not be a 1 or 2 day gap between the previous appointment and the current reappointment caused by weekend days.
• End Date:   List month, date, and year in that order.  Fixed term AY appointments end August 15.  Appointment dates of non-resident aliens may not exceed expiration of work authorization (form I-9).

• An academic year appointment basis (AY) provides for a nine-month period of assigned duties (August 16 through May 15) for which payment is received over a 12-month period (August 16 through August 15).
• An annual year appointment basis (AN) provides for an appointment in which both the duty period and the pay period have the same dates.
• All AY appointments begin on August 16 or January 1 unless prior approval has been given by the Provost's Office.  Fixed term AY appointments end on August 15.
•  If the Provost's Office has given prior approval to use an effective date other than August 16 or January 1 for an AY appointment, indicate the prior approval in the comments section.  See Academic Human Resources Policies in the Faculty Handbook; and Dates and Conversion Factors for Academic Year Faculty/Academic Staff for further information on the academic year appointment basis.

• If there is more than one position/rank, list the position/rank which is associated with the appointment status first.  (For example, if a person is a specialist and coordinator, the specialist position/rank should be listed first, with the coordinator position/rank listed second.)
• List any adjunct/clinical/no pay position/ranks after any paid position/ranks.
• The appointee must meet or exceed minimum degree requirements for the position/rank.
• If position/rank has changed to specialist since the last appointment, attach the Specialist Position Description form.
• When reappointing an MSU faculty/academic staff retiree, use the emeritus position/rank rather than a new position/rank.

Executive Management:  Check the box only if a title makes the position executive management; otherwise leave blank.  (See University Approved Academic Titles)

Position/Rank/Title (freeform optional):  This line can be used to further specify a position/rank and/or title.  For example, the position/rank of "coach" can be specified as "Women's Volleyball Coach";  a title of "director" can be further specified as "Director of Graduate Studies".  This is limited to 30 characters.

Appointment Status:  Check one in each box.

The first box is generally determined by the position/rank.  (See University Approved Position/Ranks).

1. Faculty:  All professor, associate professor, assistant professor, instructor, instructor/fellow, instructor/intern, and instructor/resident position/ranks (except for those with an NSCL designation)  (e.g.  visiting assistant professor, adjunct professor).
2. Librarian:  All librarian or archivist position/ranks  (e.g. librarian I, archivist III).
3. MSU Extension:  Only those appointed through MSUE under MSUE appointment rules  (e.g. county ext director, dist extension agent).
4. NSCL:  Only those appointed under NSCL appointment rules with the NSCL designation as part of the position/rank  (assistant professor NSCL, engineer NSCL).
5. Specialist:  All specialist position/ranks  (e.g., visiting specialist-research, senior specialist-advisor).
6. Other:  All those who don't fall into one of the above categories including those without a position/rank  (i.e., holding only a title)  (e.g., assistant instructor, lecturer, research associate, coach, visiting scholar, vice president with no position/rank).

1. Fixed term:  Appointment has an end date and employee is not on contract.
2. Rolling fixed term:  Rarely used.  Employee is appointed for a multiple-year period, and the multiple -year appointment is maintained by rolling it forward by one year, in each subsequent year.  (e.g. an original three-year appointment for 7-1-2000 through 6-30-2003 is rolled forward the second year to 7-1-2001 through 6-30-2004, and so on in succeeding years.
3. Contract:  Employee has a written contract which defines their employment relationship with MSU for a specified fixed term. Provide copy of signed contract.
4. Rolling contract:  Employee has a written contract which defines their employment relationship with MSU for a specified fixed term which can be rolled forward as described under "Rolling fixed term" above. Provide copy of signed contract unless form is used for extension of a rolling contract and no changes have been made to the most recent contract.
5. On-call:  Employee is appointed on an on-call basis and will be paid via an Additional Payments form.
6. No-pay:  Appointee will not be paid.

Most Relevant Highest Degree:  Degree must be consistent with requirements for the position/rank.  Complete the "Major Field of Study", "School" and "Date".  The year is sufficient for the date of degree.

Current Licenses:  Provide if applicable.

Specialty Certification:  Provide if applicable.

Citizenship Information:

•  If a U.S. Citizen or Permanent Resident, check the applicable box and fill in the three I-9 lines on the left half of the form with information from the most recent valid I-9 form.  If the previous appointment was in a continuing appointment system and began before November 7, 1986 the department will not have an I-9 on file.  (This would happen, for example, if a tenure system faculty member retires and then is rehired on a fixed term basis.)  The department should complete an I-9 and keep it in the department files in such a situation.
•  If a foreign national, fill in the items on the right half of the form -- Type of Visa, and Country of Citizenship; and then attach a valid I-9 form.

Any relative employed in the same unit or under same supervisor?:  Either "yes" or "no" must be checked as applicable.  If "yes" complete the Name/Relationship, and check either that the Conflict of Interest in Employment form is attached, or that the form has been submitted previously and is on file in Academic Human Resources, as applicable.

Annual Salary Rate $:

1. Use the 100% full-time rate in all cases. If the difference between the previous salary rate and the rate on the reappointment is more than 2 percentage points greater than the most recent University raise control figure, justification must be provided on the comments line or as an attachment.
2. Optional: If the appointee is employed less than 100%, you can type an asterisk (*) after the salary and after the number used to record the percent time employed if you wish to draw attention to the fact that the appointment is not full-time.
3. To convert an Annual Year (AN) salary to an Academic Year (AY) salary:Multiply the AN salary by 9/11. To convert an AY salary to an AN salary: Multiply the AY salary by 11/9.
4. Salary for temporary AN faculty and academic staff appointed for a partial year is calculated as follows:
    

   
    
    
    
    

   Monthly rate = annual salary divided by 12

   Daily rate = monthly rate divided by the number of working days in the month

   Working days includes holidays if they fall within the work week. The number of working days per month depends on the specific month and year.

Example of partial year salary calculation::
August 16 to August 31 = number of working days from 8-16 through 8-31 times the daily rate for August of the year of the appointment

September 1 to April 30 = 8 months times the monthly rate

May 1 to May 15 = number of working days from 5-1 through 5-15 times the daily rate for May of the year of the appointment

Administrative Increment:  For appointments with an administrative title indicate the amount of the administrative increment.

For overseas appointment:  Provide only if the appointment is overseas.  List campus salary, add overseas incentive and list overseas base.

Account Number:  The account number must be one that is assigned to the Department/College shown on the "Adm by Dept/Coll" line.  If general funds are used, the department to which the account number is assigned must also be shown on the upper part of the form under "Department/Unit".

%    (&Acct Name):  The percent of salary to be paid from the account number listed in the same column.  Total must equal 100%, even if a part-time employee.  Round percents to the nearest whole percentage.

• The "Account Name" is optional at the University level, but if your college or department requires that it be listed, it must be the name assigned to the account number in the same column and should be listed after the % on the same line.

Comments:   Fill in any explanation necessary to justify the recommended action.

• "Visiting faculty/scholar eligible to participate in special medical benefits plan with Community Blue".
• Appointments without pay for faculty/academic staff for whom there is no social security number will not be entered on the University Computer System, nor submitted as information items to the Board of Trustees.  On the comments line of the form type:  "Unless a social security number is obtained, this transaction will not be entered into university computer records".

Routing:  All departments and colleges involved; Academic Human Resources; Provost Office; Academic Human Resources and Payroll.  If the President or Board of Trustees has authority for final approval, the reappointment will be approved in the same list-format in which it appears in the Board minutes.  (See Final Approval of Academic Actions.)  Distribution of copies of approved action:  Academic Human Resources; all colleges involved; all departments involved; faculty/academic staff member.