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Academic Specialist Suggested Orientation Checklist

Name:

Department:    ______________________________________________________________________

Supervisor:    _______________________________________________________________________

Name of Orientation Coordinator:    _____________________________________________________

Suggested Orientation Completion Date:    _______________________________________________
 

This checklist is a guide for all functional area Academic Specialists employed at MSU.  It is designed to generate conversation and be used as a development tool between the Academic Specialist and their supervisor.  Listed are suggested orientation activities, names of participants responsible for conducting the activities and suggested completion dates.

At the end of the orientation program, the specialist should review the completed checklist with his/her supervisor.

Part 1 Organization/Nature of Department

Review and discuss:                                                           Person responsible:

____  Introduce new employee to staff
____  Department philosophies
____  Department goals
____  Nature of the office
____  Department/Division/College structure/organization chart
____  Managerial styles
____  Profile of customers/clients
____  Functions of various college departments
____  Products and services offered/how they work
 

Part 2 Policies and Procedures

Review and discuss:                                                            Person responsible:

____ Work hours
____ How to request/record time away from the office
____ Arranging back-up coverage
____ Compensation practices
____ Department key(s)
____ Parking
____ Direct Deposit
____ Specialist Handbook  /HRsite/Documents/Faculty/Handbooks/Specialist/   

____ Holidays
____ Fixed term appointment  /HRsite/Documents/Faculty/Handbooks/Specialist/ApptPolicies/
____ Continuing employment policy /HRsite/Documents/Faculty/Handbooks/Specialist/ApptPolicies/
____ Promotion policy /HRsite/Documents/Faculty/Handbooks/Specialist/EvalReapptetc/____ Other benefits    _______________________________________________________
                        (MSU Staff Benefits /Depts/Benefits/default.htm)
____ Other policies:    _______________________________________________________
 

 Part 3 Office Procedures, Equipment and Supplies

Explain/show procedures for:                                            Person responsible:

____ Supplies location and policy
____ Phone/fax policy
____ Copy policy
____ Use of office equipment
____ Suggested office attire
____ Recycling
____ Expense reports, travel authorizations, account numbers
____ Other:    _______________________________________________________
____ Other:    _______________________________________________________
 

Part 4 Safety and Health Requirements
Explain/demonstrate/complete:                                            Person responsible:

____  Office health & safety: reporting concerns
____  Michigan Right to Know Act
____  Drug Free Workplace Act
____  Family Medical Leave Act
____  Employee Emergency Form
____  Fire Extinguisher, Fire & Tornado Drills
____  Emergency Evacuation Plan
____  Disability rights and procedures
____  Other:    _______________________________________________________
 

Part 5 Specific Job Requirements and Expectations

Review and discuss:                                                              Person responsible:

____ Performance appraisal procedures
____ Job function/description
____ Job responsibilities
____ Code of teaching responsibility
____ Work objectives and measurements
____ Job performance expectations
____ How job fits in with others at the organization
____ Teamwork/collaboration/mutual support/back-up
____  Other:    _______________________________________________________
 

Part 6 General Performance Expectations

Review and discuss:      Person responsible:
____  Expected level of quality
____  Expected levels of productivity
____  Expected work habits and ethics
____  Expected work-relationships with colleagues
____  Equitable treatment

____  Professional development opportunities, i.e.: MSU Human Resource Development /Depts/HRD/default.asp, MSU Libraries, Computing and Technology Training Program (LCTTP) http://www.msu.edu/service/lcttp/, Lilly Conversations in Teaching, Professional organizations relevant to profession, ASAC Brown Bag Lunches, Listserves, Websites, etc.
____  Career advancement opportunities
____  Other:    _______________________________________________________
 

Part 7 Behavior Expectations

Review and discuss:                                                                  Person responsible:

____  Organizational norms
 

Part 8 Orientation Follow-up

____  Answer questions, discuss orientation experience, and assess additional training needs.

Specialist's Signature                                                            Date Completed:  _______________

Supervisor's Signature                                                          Date Completed:  _______________