Policies, Union Contracts, Handbooks > Support Staff Policies and Procedures

Resignation - Voluntary Termination

Policy

1. Nurses, APSA, APA employees are expected to give their supervisors notification of their intent to terminate at least one month in advance.
2. All other employees are expected to give supervisors at least two weeks notice.

Procedure

Personnel Action Notice (PAN) form:

Department: Prior to the effective date of termination, the employing department completes the Personnel Action Notice (PAN) form including:

1. last day worked,
2. effective date of termination,
3. reason for termination,
4. vacation accruals,
5. employee signature or letter of resignation, and
6. required signatures.

Termination pay:

1. Pay for hours worked, compensatory time and unused vacation accruals is included in the employee's final paycheck on the next scheduled pay date. (VARIES: CTU employees remain on the payroll until vacation accruals are paid off.)
2. Employees may request payment on their last day of work by special request noted on the PAN form. (NOTE: Discharged employees are paid on the last day of work or as soon as possible thereafter. See Policy and Procedure for Disciplinary Action.)

Benefits:

MSU Human Resources Benefits: Sends a letter concerning rights and benefits of a terminating employee.

Employee:

1. Returns all University equipment, records, books, property, and settles all outstanding accounts, including:
   • accounts receivables,
   • student accounts receivables,
   • parking violation fines, and
   • library fines.
2. On last working day, employee is to:
   • return University keys,
   • return parking decal(s) and gate card,
   • return University uniforms,
   • return ID card,
   • return credit cards
   • remove all personal items and
   • complete a Termination-Separation Checklist.