Policies, Union Contracts, Handbooks > Support Staff Policies and Procedures

Employment Status (Support Staff Policies and Procedures)

Policy

Applies to: University support staff

Support staff have an employment status determined by:

1. The anticipated duration of employment, i.e., regular, temporary, or on-call, or
2. The number of hours regularly scheduled to be worked each week ranging from full-time to part-time.

Types:

Hours of Employment

• Full-time: Scheduled to regularly work 36-40 hours per week.
• Three-quarter time: Scheduled to regularly work 26 hours but less than 36 hours per week.
• One-half time: Scheduled to regularly work 20 hours but less than 26 hours per week.

Duration of Employment

• Regular: Employee works a continuing schedule of predetermined hours each week for a duration exceeding nine (9) months at half-time or more. 
• Temporary: Hired to work for less than nine months.
  • VARIES:
    • Clerical technical employees hired to work for up to 120 days.  A 60-day extension will be granted provided notification is sent to the CTU before the employee's end date.  Human Resources will notify the Union.  Once the individual is extended, they must be paid at least the minimum pay rate of a CT Level 03.  They will be required to pay union dues and will receive holiday pay.  Contact Human Resources at 884-0130 for the necessary Extension Request Form and CTU dues cards.
• On-call: Hired to work an irregular schedule of hours equating to less than half-time, or a set schedule of 19 hours or less per week.
  • VARIES for:
    • On-call Service/Maintenance (1585 type employees) are limited to 1,039 work hours in the preceding 12 month period.  Consecutive periods of full-time hours are limited to three (3) months.
• Off-date: APA, APSA, nurses, confidentials and off-campus employees only.
  • At the time of acceptance of the position, an estimated ending or "off date" is given. This ending date is the latest date the employee is intended to work. It may be extended by written mutual agreement.
  • Off-date employees hired for greater than nine months are designated "regular".
  • Off-date employees are not eligible for University layoff procedures (see Policy and Procedure for Layoff - Reduction in Force).

Procedure

Initial determination:

MSU Human Resource Services:

1. An employee's employment status is determined at the time of hire based upon the anticipated duration of employment and number of hours regularly scheduled to be worked. This information is derived from the Staffing Request form.
2. Employees hired as temporary, or with a projected ending date, shall have the designation and projected ending date entered on the Personnel Action Notice (PAN) form.

Change of employment status:

Department: If extended, the department notifies MSU Human Resources Employee Records of extension in employee's ending date or work schedule by submitting the PAN form. (NOTE: Extensions of CTU temporaries require that an Extension Request Form and CT dues card be submitted to Human Resources prior to the end date).  Call 884-0130 for the necessary forms. 

MSU Human Resources Employee Records: Monitors ending dates and notifies departments of necessary actions per appropriate Collective Bargaining Agreement or policy.

Refer questions to: MSU Human Resources Employee Records (telephone 517-353-4330, recordsmail@hr.msu.edu)