Policy
Applies to:
- Clerical Technical Union employees (per Fair Labor Standards Act [FLSA] and contract)
- Administrative Professional Association employees levels 8 - 11 (per contract)
- Administrative Professional Supervisors Association employees levels 8 - 11 (per contract)
- Nurses levels 72-73 (per policy)
- Administrative Professional Association employees level 12 and above, and Nurses level 74 and above, may receive payment for straight time compensatory time at the unit administrator's discretion for extenuating circumstances.
The University may provide compensatory time in lieu of time-and-one-half overtime pay for some non-exempt employees under the FLSA and/or exempt employees with contractual rights to time-and-one-half overtime payment. See appropriate Collective Bargaining Agreements for details in determining whether to use compensatory time or overtime pay. Eligible employees earn compensatory time at the rate of one-and-one-half hours for each hour worked over 40 hours in a week (including paid leave).
Compensatory time payoff: Employees terminating employment with the University or transferring to a new department will receive a compensatory time payoff from the department in which they earned the compensatory time. The payoff will be at the employee's current rate of pay.
Overtime: For requirements and payment, see Policy and Procedure for Overtime.
Procedure
Reporting of compensatory time:
Department: For the employees described in the above Policy, earned compensatory time must be reported on the Attendance System in the Comp Time Earned screen in the Time and Attendance System. Used compensatory time must be reported on the Attendance System under the column heading "Comp Taken." To record compensatory time earned on the Attendance System, departments should enter only the number of hours worked at straight time. The FLSA allows non-exempt employees to accrue a maximum of 240 hours of compensatory time (which reflects 160 overtime hours worked).
Compensatory time payoff:
Unit administrator: When an employee terminates, any remaining compensatory time should be noted on the PAN form and Employee Records will verify the balance, then pay out the comp time accordingly. Whenever an employee transfers to a new department, the department in which the compensatory time was earned needs to submit the Special Payment Authorization form to MSU Human Resources Employee Records.
MSU Human Resources Employee Records: Reviews the Special Payment Authorization form for compliance with the policy and/or Collective Bargaining Agreements. After approval, the form is sent to the Payroll Office.
Payroll Office: Issues compensatory time check at the appropriate biweekly or monthly pay period.
Refer questions to: MSU Human Resources Employee Records (telephone 517-353-4330, e-mail)