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Policies, Union Contracts, Handbooks > Faculty & Academic Staff Handbooks > Academic Hiring Manual
Executive Management Offer of Appointment Checklist
Executive Management Offer of Appointment Checklist (March 2003)
The following items must be included in all letters of offer of an executive management position. It is strongly recommended that draft offer letters be reviewed by the Associate Provost and Associate Vice President for Academic Human Resources.
- Appointment starting date, position title, salary rate, administrative increment (if any), summary of position responsibilities, and, if applicable, salary status in case of return to a regular faculty/staff position. Reference and attach a copy of the statement regarding “Degree Verification and Relevant Background Information” (attached).
- Notice that appointment is “at will.” E.g., Individuals holding Executive Management positions serve at the pleasure of the administrative superior to whom responsibility for personnel actions has been delegated and may be relieved from administrative responsibilities at any time without notice or cause. As applicable, an individual’s tenured faculty status is not affected by this at will provision.
- Form I-9. Appointment approval is also subject to completion of an Immigration and Naturalization Service I-9 form. The Immigration Reform and Control Act of 1986 requires MSU to verify the employment eligibility and identity of all new hires via the I-9 form.
- Vacation entitlement. E.g., Eligible for forty-four (44) vacation days biennially on a fiscal year basis. Vacation days are available prospectively; they are non-accruable beyond the biennial fiscal year period. Vacation allowances are granted on July 1 of odd-numbered years. Proportional allowances are granted to individuals appointed during the biennial period.
- Medical/sick leave. E.g., Up to six months of paid leave is available if health problems prevent the individual from working. Medical leave is non-accruable with no terminal payoff.
- Benefits. E.g., Michigan State University provides Executive Managers with a variety of benefits, including retirement program, health, dental, and life coverages. The attached Summary of Benefits will provide you with a broad overview of the range of benefits available. You must enroll in benefit programs within 60 (sixty) days of your appointment beginning date.
- Retirement eligibility. E.g., To be considered a retiree from Michigan State University, an individual must have attained one of the following:
1) 15 years of service in an Executive Management position; 2) at least age 62 with a minimum of 15 years of University service; 3) 25 years of service at any age. If the condition of #1, above, is met, the individual retains eligibility for Michigan State University retiree status if assigned subsequently to a non-Executive Management position.
For individuals who transfer from another MSU position:
- Sick leave payoff: A support staff employee may choose to have 50% of the accrued sick leave paid at the time of transfer at the current salary rate or it may be paid at the time of retirement at the salary rate in effect then. The offer letter should confirm the desired option.
- Official Retirement Status: An individual entering executive management status from an MSU position in which service credits toward retirement status have been earned shall be given immediate credit toward the fifteen year Executive Management retirement requirement in proportion to the ratio that such prior service bears to the 25 year service requirement for all other University employees, rounded up to the next half year. The offer letter should confirm the application of this provision.
Attach a copy of "Executive Management Appointment and Benefits Summary”
Attachment A: Statement Regarding Degree Verification and Relevant Background Information
Final approval for your appointment rests solely with the [President/Provost/Board of Trustees]. As part of the final approval process of your appointment, the University may verify the receipt of your academic degrees and other academic credentials. Any falsifications related to your degree or academic credentials may constitute grounds to revoke your offer of appointment.
Additionally, I must inform you that the decision to recommend an academic appointment takes into account all available information regarding an applicant’s professional and personal conduct. Your appointment is contingent on the University having your cooperation in learning information needed to assess your candidacy. For this reason, the University requires you to disclose all relevant facts needed to give the University a full and fair understanding of any past conduct that could adversely affect your ability to fulfill successfully your responsibilities as an executive manager, including:
1) professional misconduct or sanctions (e.g., debarment by a federal agency; any form of professional discipline or license restriction or surrender; an admission or determination that you have committed research misconduct);
2) any formal employment disciplinary action;
3) any civil rights violation that you admitted or were determined by a court or other adjudicative process to have committed (e.g., sexual or racial harassment or discrimination); or
4) any serious crime for which you were convicted or pled “no contest” (e.g., any felony; any crime that requires you to register as a sexual offender; any crime of violence; any fraud, theft, or other crime involving money). Engagement in any such conduct will not, in and of itself, disqualify you for an appointment at the University. But, your failure to disclose such information, or any misrepresentation you make in connection with the disclosure, would be grounds to revoke your offer of appointment.
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